Job Description

Assistant To The Librarian

The New School was founded by forward-thinking educators in 1919 to defy the intellectual constraints of a traditional college education. The New School Libraries and Archives supports the faculty and students of the institution in their teaching, research, and learning through access to collections, services, and spaces.

The Access and User Services department of the New School Libraries is seeking two responsible and dependable Assistant to the Librarian who will report to the Assistant Director for Personnel and Budgeting. This is an evening and weekend position, typically when classes are in session, the hours may be adjusted during intersession and summer periods to match library operating hours.

The Assistant to the Librarian will hire, train, schedule, and manage a staff of approximately 25 student employees during the academic year in collaboration with another Assistant to the Librarian. In addition to managing student employees, the successful candidate will be comfortable assisting a variety of library patrons in person, online, and over the phone.

This is a Local 1205 Clerical Unit position subject to the terms and conditions agreed to in the Union Contract between Teamsters Local 1205 and The New School.

We are an equal opportunity employer, we strongly encourage applications from individuals who are committed to our mission and who seek to work collaboratively with all members of our community.

Responsibilities

• Answer and direct patron and staff-generated questions through live interactions, phone, email, and electronic services.
• Assist patron navigation with library reserves, online resources, and the onsite and digital collection.
• Assist and direct patrons with library technology, including but not limited to scanning, printing, bookable conference rooms, and the library laptop lending service.
• Assist with library collaboration room booking schedules.
• Demonstrate understanding and competence in performing Alma circulation operations, including in-house, off-site, and all consortium borrowing.
• Perform all stack maintenance operations, including off-site processing, shelving, and shifting.
• Must be physically able to push book carts, carry items, and move throughout the library for patron service and supervisory responsibilities.
• Open and close library locations as necessary.
• Understand, apply, and work with staff to document library policy.
• Work with patrons and staff to efficiently process patron disputes and fines.
• Work with the Archives and Special Collections staff to make Special Collections material available at library locations.
• Attend circulation staff meetings and perform library duties at all New School Libraries.
• Report to locations as needed.
• Proactively schedule, supervise, and train the student workforce.
• Work with Human Resources to post and hire student employees.
• Work with the LCAS office, Student Financial Aid office, and Human Resources office to manage students' transition into the MyDay system.
• Oversight of student worker Federal Work Study grants.
• Trained as a Myday student employee partner.
• Complete management of the student staffing and student work schedules at designated locations throughout the academic year.
• Responsible for working within the department to allocate OCSE funds.
• Process orders through the My New Source tool for the assigned location.

Minimum Qualifications

• High degree of computer literacy, including the ability to use automated library systems.
• Excellent interpersonal skills, as well as strong written and oral communication skills.
• Ability to discern problems and initiate appropriate actions toward resolutions.
• Library work experience or library coursework in progress.
• Knowledge of Google Workspace, particularly Google Calendar and Google Sheets.
• Supervisory and or management experience.
• Demonstrates strong ability to work independently, managing tasks and deadlines with minimal supervision while maintaining high levels of accuracy and productivity.

Preferred Qualifications

• Experience supervising or mentoring student workers or part-time staff.
• Strong organizational and multitasking skills.
• Proficiency in library management software and digital tools.
• Knowledge of Workday solutions.

Work Mode

• On-Campus Position - Employees in this position are expected to work on campus during regularly scheduled work hours due to the nature of the work being that which is not feasible, or not in the best interest of the organization, to be performed remotely. #LI-ONSITE

Salary Range

$27.46 - $28.55 per hour

We look forward to receiving your application!

The New School

Job Tags

Hourly pay, Contract work, Part time, Work experience placement, Summer work, Work at office, Local area, Remote work, Shift work, Weekend work, Afternoon shift,

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