Position: Bookkeeper/Office Manager
Location: Garden City, NY
Industry: Law Firm
Employment Type: Full-Time
Overview:
A well-established law firm in Garden City is seeking an experienced and detail-oriented Bookkeeper/ Office Manager to oversee daily administrative operations and play a key role in managing firm finances, human resources, and billing processes. The ideal candidate is proactive, organized, and brings deep experience in legal office management. Proficiency with QuickBooks and legal billing systems is highly preferred.
Accounting & Financial Operations
Maintain and reconcile multiple checking accounts.
Manage and process payroll through QuickBooks Assisted Payroll.
Process remote bank deposits and ensure timely recording of all transactions.
Track and categorize expenses, and maintain general ledger accuracy.
Billing & Timekeeping
Utilize Time Slips or similar time and billing software to track attorney hours and generate invoices.
Work closely with attorneys and staff to ensure timely and accurate billing cycles.
Resolve billing discrepancies and respond to client inquiries related to invoices.
HR & Administrative Support
Handle onboarding paperwork and maintain employee files.
Coordinate benefit enrollment and liaise with benefit providers.
Address routine HR issues such as payroll adjustments, vacation/sick leave tracking, and compliance reporting.
Assist with preparing 1099s, W-2s, and other required tax documentation.
Serve as the primary HR contact for the firm:
Manage onboarding/offboarding processes
Address employee relations and ensure compliance with employment laws and firm policies
Administer benefits and coordinate with external HR/payroll vendors as needed
Coordinate office maintenance, supply inventory, vendor relationships, and IT service providers.
Support attorneys with administrative tasks and facilitate communication among legal and administrative staff.
Minimum 5 years of office management experience , preferably within a law firm environment.
Strong QuickBooks proficiency , including Assisted Payroll and multi-account management.
Experience with Time Slips or comparable time-tracking and billing software.
Solid understanding of HR policies and practices , with proven ability to handle sensitive personnel matters with discretion.
Excellent communication, problem-solving, and organizational skills.
Ability to multitask and adapt to shifting priorities in a fast-paced legal environment.
Compensation & Benefits:
Competitive salary based on experience ($70,000 - $100,000 base).
Health insurance and retirement plan options.
Paid time off and holidays.
Supportive and collegial office environment with opportunities for growth.
...diligently perform all duties in a safe manner, including vehicle inspections. Efficiently manage customer base within established route with an average of 50+ stops per day. Use application based handheld system to key transactions and manage customer data....
...schedule About the Role Join HomeSmiles Charleston as a Flyer Distributor and play a key role in promoting our top-rated... ...timers, or anyone looking for extra income What Youll Do Distribute door hangers in assigned neighborhoods Track completed...
...Job Description Job Description Math Tutor (Contract) Location: Remote Hours: Set Your Own Schedule Pay: $25.00/hr At Learner... ...tutoring or teaching experience At least 1 year of online tutoring experience Must have relevant teaching experience and...
...Health Advocates Network - Nursing is seeking a travel nurse RN CVOR for a travel nursing job... ...04/2025~ Duration: 13 weeks ~40 hours per week ~ Shift: 8 hours, evenings ~... ...long-term travel contracts to local and per diem assignments and more, we are here to get you...
...Follow the mobile App instruction to complete shift tasks Drive a company's van to find scooters and swap battery Rebalance scooters... ...layout Flexible schedule including early morning, night, and weekend shifts Related experience in warehouse, manufacturing,...