Job Description

Special Education Secretary

Qualifications:

• High school diploma or GED recognized by the SOE.
• Associate degree with coursework in business, word processing, office procedures and record-keeping preferred.
• Successful experience of an increasingly responsible nature in public service and executive administrative assistance or executive secretarial position preferred.
• Proficient computer and typing skills.

Reports To: Special Education Director

Job Goal: To perform those tasks necessary to assure the successful operation of Office of Special Education.

Knowledge, Skills & Abilities:

• Ability to describe problems and work orally or in writing to supervisor as needed.
• Ability to establish and maintain cooperative working relationships with others contacted during work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic computations.
• Ability to use personal computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Organizational, scheduling, and time management skills.
• Knowledge of office management procedures.
• Ability to use standard office equipment such as personal computer, copy machine, fax machine, telephone, etc.

Duties & Responsibilities:

• Demonstrates prompt and regular attendance.
• Performs all routine clerical duties such as answer phone, make appointments for the Office of Special Education and handle all correspondence, prepare board material, etc.
• Types project applications, letters, reports, records, purchase orders, communications, and related Special Education Programs activities.
• Assign appropriate codes and labels for items and expenditures.
• Secure Special Education files, reports, orders, documents, etc.
• Assist in verifying grade level, catalog numbers, and prices for purchasing materials and supplies.
• Assist the director in preparing and finalizing projects and amendments.
• Maintains an individual equipment and material inventory for each school-wide/targeted assisted attendance area (school).
• Checks purchase orders against packing slips.
• Secures assistance for distribution of materials, supplies, and equipment.
• Obtains and accounts for all materials and equipment for the Special Education Department
• Operates, enters data and utilizes a computer management system.
• Consult and assist the director with special projects.
• Maintain fiscal information, files, and records for grants and other special revenue funds.
• Performs other job-related tasks as the Special Education Director or Superintendent assigns.

Terms Of Employment: Twelve months basis. Salary and work year to be established by the Board.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Sumter County Board's policy on Evaluation of Support Services Personnel.

Approved by: Dr. Eric Mackey

Date: 10/08/2025

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