Job Description

We are seeking a highly organized and detail-oriented individual to support the Fiber Construction Team in the coordination and execution of multiple infrastructure projects. This role combines project coordination, administrative support, and office management responsibilities to ensure smooth operations and timely delivery of project milestones. The ideal candidate will possess excellent communication skills, strong proficiency in Excel and PowerPoint, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide administrative and project coordination support to the Fiber Construction Team across multiple concurrent projects.
• Maintain project timelines by tracking and following up on key milestones to ensure timely completion and successful delivery.
• Assist with CRM data entry and job updates to keep all project records current and accurate.
• Generate and manage reports required by internal stakeholders and external clients, including progress updates and project status.
• Schedule and coordinate access arrangements for teams involved in major fiber construction projects.
• Prepare professional PowerPoint slide decks for senior management presentations and team meetings.
• Take detailed meeting notes and distribute meeting minutes to relevant team members in a timely manner.
• Maintain an active log of off-site personnel accessing remote project locations, ensuring accountability and accurate recordkeeping.
• Support general office administration duties , including mail handling, ordering office supplies, coordinating repairs and maintenance, managing suite/building access, and planning internal events.
• Serve as a point of contact for employee inquiries related to facilities and office operations.

Job Requirements:

• 1–3 years of experience in an administrative support or project coordination role, ideally within the telecom or construction industry.
• Proficient in Microsoft Office Suite , with strong expertise in Excel (data tracking, reporting, spreadsheets) and PowerPoint (presentations).
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills, with the ability to interact effectively across teams and with external stakeholders.
• Experience with CRM platforms (e.g., Salesforce or similar systems) is a plus.
• Ability to work independently and in a team environment with minimal supervision.

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