Job Description
We are looking for an organized Receptionist to join our team in Santa Barbara, California. In this contract-to-permanent position, you will play a key role in managing daily office operations, supporting attorneys, and ensuring a welcoming environment for clients. This role offers an excellent opportunity to contribute to the success of a dynamic legal office.
Responsibilities:
• Manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely routing and responses.
• Organize and maintain office documents within the document management system, ensuring accessibility and accuracy.
• Schedule appointments and coordinate office calendars to optimize workflow.
• Uphold confidentiality standards by safeguarding sensitive client and attorney information.
• Maintain a clean and organized lobby or waiting area, offering refreshments to clients as needed.
• Monitor office supplies inventory, place orders, and evaluate new products to ensure smooth operations.
• Perform basic preventive maintenance on office equipment and coordinate repairs as necessary.
• Represent the office as a courier by delivering documents to court clerks, post offices, banks, and supply stores.
• Support the organization’s reputation by taking initiative to address unique requests and explore ways to enhance office processes.
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